Client Care Admin

About the position:

As a Client Care Administrator you will aid the Director of Operations and team in ensuring our office runs smoothly, supporting Agents and Customers.

We are a small but growing company working in a fast-paced environment, with a variety of tasks and projects for you to work on. We need someone who loves to learn, is a great communicator and pays careful attention to detail.

About Us:

Zoocasa is thriving real estate team dedicated to providing top-level service while helping clients find the new home or condo of their dreams. We also provide unique expertise in finding homes near the city’s best schools.We offer a friendly and collaborative work environment in a bright and modern office in Downtown Toronto. Our talented team drives our success, and we support each individual in fulfilling his or her potential.

Your Responsibilities:


  • Organize and book meetings and appointments for agents as needed
  • Provide general support when agents are out of office
  • Maintain up to date client and deal records
  • Prepare paperwork for deals
  • Coordinate with clients and agents to ensure all aspects of a deal are met on time

Office Admin

  • Managing incoming calls, forwarding, providing messages to staff
  • Accepting and sending couriers
  • Greeting guests, informing staff members of their arrival
  • Overseeing the mail, proper distribution, and filing
  • Maintain office cleanliness and supply inventory
  • Other duties, as assigned by the Director of Operations or Senior Client Care Coordinator

Client Admin

  • Be a point of contact in handling customer inquiries
  • Keep the lead agent informed regarding any problems or issues that need to be handled
  • Oversee clients gift preparation & delivery
  • Ensure clients have all the info they need at all parts of the home buying or selling process


  • Oversee and execute special projects as they arise. This will include, but not belimited to: researching properties, school scores and areas, etc.

Apply now

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Location: Toronto, ON
Type: Full time